Wedding Photography Terms & Conditions

Terms and Conditions

These terms and conditions explain your rights and responsibilities and also those of Alan Harbord Photography. “You” means the couple named as Bride and Groom on the booking form and “AHP” means Alan Harbord Photography. “Wedding” shall, if required, also refer to a civil partnership ceremony.
No variation to these terms and conditions shall apply unless agreed in writing and signed by both parties.
1. Service Agreement
AHP agrees to supply to you wedding photography services in accordance with the package and options indicated on the booking form.
2. Payment Schedule
The deposit is payable by you at the time of booking. This will be set against the total fees payable by you.
The balance of the package fee must be paid no less than 30 days prior to the date of the wedding. If the balance is not paid by that date, AHP reserves the right to treat the contract as being cancelled by you, in which case the deposit will not be refunded and no further services will be performed.
3. Exclusive Photographer
AHP is appointed by you as the exclusive professional photographer for the wedding. Amateur photography by guests is permitted but you are responsible for ensuring that this does not interfere or conflict with the services AHP has agreed to provide.
4. Coverage
Whilst AHP will make every reasonable effort to take requested photographs, you understand that a wedding is an uncontrolled event and AHP cannot guarantee that any particular requested photograph will be taken.
AHP will not be held responsible for lack of coverage due to varieties of the weather, available light, scheduling changes or delays, punctuality of the wedding party, and the cooperation or availability of any subjects including guests when called upon.
Photographs will be taken against the available backgrounds. Please note that AHP cannot be expected to move objects or perform other cosmetic duties on location.
5. Final Images
AHP reserves the right to edit the original images and be the final authority on the choice of images that are delivered to you as the final set.
AHP will make your images available to you as soon as is reasonably practical after the wedding but cannot guarantee precise timings.
Any prints and products must be ordered by you and your guests within 12 months of the wedding. AHP cannot guarantee being able to fulfill an order after this time. Any order which is fulfilled after this time at AHP’s discretion will be subject to the price list in effect at the time of ordering.
6. Image File Ownership
All digital media relating to images taken at the event remain the property of AHP.
7. Copyright
The copyright of all images created at the event, whether stored digitally or otherwise, remains the property of AHP.
8. Usage Rights
You are obtaining photographs for personal use only and shall not sell copies for commercial use. You are granted unlimited reproduction rights of all final images except for commercial use.
9. Distribution Rights
You are granted the right to distribute the final images except for commercial use. The final images must not be adapted or modified in any way.
AHP reserves the right to be identified as the creator of all final images and requires that attribution be included with all public distribution.
10. Model Release
You grant AHP permission to use the images for display, advertising, portfolio, professional competition and review, or any self-promotion including wedding fairs and the AHP website.
11. Cancellation
You may cancel the contract at any time by notice in writing. The deposit is not refundable.
If the date of the wedding is postponed, AHP may at their sole discretion agree not to treat the contract as being cancelled but to provide the services on the new date and transfer all payments made to the fees for that day.
In the unlikely event that the AHP photographer is unable to attend for reasons beyond their control, such as death, injury or illness, every attempt will be made to arrange a suitable replacement. If this is not possible or you choose not to accept the offered alternative, then the contract will be considered cancelled and all payments made will be returned to you.
AHP takes the utmost care with respect to the transportation, storage and back up of images. However, in the unlikely event that photographs are lost, stolen, or destroyed for reasons within or beyond AHP’s control, the contract will be considered cancelled and all payments made will be returned to you.
12. Limit of Liability
AHP will exercise the reasonable skill, care and judgement that you would expect of a professional photographer but shall not be liable for events beyond their reasonable control nor for loss, which is indirect or consequential. Under no circumstances will AHP’s liability to you, whether for breach of contract, negligence, breach of statutory duty or otherwise exceed the total amount that you have paid under this contract. If you wish to have additional cover you should consider taking out a wedding insurance policy.
You agree to be responsible for any injury, loss or damage caused by your guests to the people or equipment provided by AHP.
If you have any questions regarding these terms and conditions, then please contact Alan on 01892 750042 or 07940 714514 or email him at alan@alanharbord.co.uk.

Let's discuss your wedding

01892 750042
07940 714514

alan@alanharbord.co.uk